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Senior Office Specialist -Supply Chain

Location

Salt Lake City, UT, United States

Posted

Jul 10, 2024

Type

Full-Time

Job ID

24-356

Job Description

Description

JOB SUMMARY

Drive your new career forward with UTA as a Sr. Office Specialist -Supply Chain.
 
As the Sr. Office Specialist will:
  • Assist and support the Director of Supply Chain, Procurement Manager, and Warehouse & Inventory Operations Manager with all Supply Chain administrative functions.
  • Monitor incoming purchase requisitions from requisitioners and assigns work to buyers as appropriate.
  • Act as the Subject Matter Expert for requisition questions and issues.
  • Perform the collection and distribution of change-day route schedules to external customers.
  • Administer the employee uniform allowance program with the vendor.
  • Facilitate P-card distribution, training, monitoring account code accuracy, and administrative functions for card users.
  • Create, update, and maintain department reports and graphs to analyze data, utilizing pivot tables, complex formulas, and formatting in MS Excel and/or PowerBI. 
  • Tracks and reviews department budget expenses for accuracy.
  • Administers Procurement on-line document storage.
  • Identifies and implements improvements to gain efficiencies throughout the department. 
  • Takes minutes and distributes information to department employees and internal customers.
  • Serves as initial point-of-contact to all internal customers for purchasing related questions or issues.
MINIMUM QUALIFICATIONS
EDUCATION/TRAINING
Associates Degree in Business or related field, or equivalent work experience.  Course work in office management, business administration, and clerical support preferred.  Type 40 words per minute.   
EXPERIENCE
 
Four years in office management with substantial experience in office coordination between departments and multi­ple divisions.  Experience with computer-based inventory control systems.  Must be well organized, with analytical skills, and have the ability to identify issues and problem-solve.  Demonstrated ability to exercise resourcefulness and initiative in accomplishing tasks. Demonstrated written and verbal communication skills.
 
Knowledge:
  • Office procedures
  • Electronic filing system
  • JD Edwards preferred
Skills:
  • Intermediate proficiency in MS Word, Excel, PowerPoint, and Outlook
  • Well organized
  • Analytical skills
  • Demonstrated excellent written and verbal communication skills
  • Work with multiple levels of personnel
  • Detail-oriented
Abilities:
  • Quickly achieve user level skills for specialized software programs
  • Identify issues and problem-solve
  • Exercise resourcefulness and initiative in accomplishing tasks
  • Prioritize work
This job requires regular and predictable attendance.
 
OR
an equivalent combination of relevant education and experience.
[UTA reserves the right to determine the equivalencies of education and experience.]
UTA’s benefits package for full-time administrative employees includes:
  • Health, dental, vision, life/AD&D, short-term and long-term disability insurance (eligible after 30 days of employment), with Flexible Spending and Dependent Care accounts. Choice between Traditional Co-Pay or High Deductible Health Plans for medical coverage. HSA with company match available to employees enrolled in the HDHP. Benefit plans include coverage for domestic partners (eligibility affidavit required for coverage).
  • Onsite Health and Wellness Clinics for medical care at no cost to employees, spouses, domestic partners, and dependent children.
  • 22 days of accrued paid time off (13 vacation days and 9 sick days), which increases with tenure at UTA.
  • 10 paid holidays and two paid (2) floating holidays per year.
  • Retirement options - Pension Plan with 5-year vesting schedule and 457 Contribution Plan, available for immediate contributions and company matching.
  • Generous tuition reimbursement for higher education, available for any higher education degree (bachelor, master, or PHD). Course of study must be approved prior to enrollment.
  • Training, development, and career advancement opportunities.
  • Paid parental leave for birth, adoption, and child placement (after 12 months of employment).
  • Free transit passes for employees, their spouses, and their dependent children.
  • Employee assistance program – includes counseling, legal services, financial planning, etc.
  • UTA Well – a comprehensive wellness program designed to support employees and dependents in their health and wellness goals.
  • Free on-site fitness facilities and discounted membership to VASA Fitness.
 
For more information on UTA’s Total Rewards benefits package, please visit: https://jobs.jobvite.com/rideuta/#benefits
 
Pay Range: $24.760 - $28.365 per hour depending on experience
If interested, apply before: July 22, 2024 by 5:59 p.m.
 
* Utah Transit Authority is an Equal Opportunity Employer of all persons regardless of race, color, religion, sex, national origin, age, disability, covered veterans, sexual orientation, and gender identity. Women, minorities, and people with disabilities are encouraged to apply. Applicants needing an accommodation under the Americans with Disabilities Act for any part of the application process should contact UTA Human Resources at 801-287-2324. A minimum of two workdays’ notice prior to the need for the accommodation is required.
*Utah Transit Authority is a drug-free workplace, subject to federal drug and alcohol testing regulations under 49 CFR Part 40, 655, and 219. All offers for employment are contingent upon a successful pre-employment drug test. If a pre-employment test returns a non-negative result, an application for employment may be rejected. All employees are subject to reasonable suspicion and post-accident testing for drug and alcohol use. All safety sensitive employees are subject to random testing for drug and alcohol use.
 
PM21

 

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