Description

Hop on board with the Utah Transit Authority as our Office Administrator (Communications and Marketing), where you'll be at the heart of our organization's communications and marketing team. As the right-hand person to our Chief Communications Officer, and as administrative support to the greater marketing team, you'll play a pivotal role in keeping our Communications and Marketing Office running seamlessly.

This role offers a dynamic environment, exciting challenges, and the opportunity to make a lasting impact on our UTAs success and the success of public transit on the Wasatch Front. Join us and be ready for an exciting journey!

• Support the Chief Communications Officer (CCO) as well as the rest of the Communications and Marketing Team.
• Take a central role in keeping the Communications and Marketing Office (CMO) running smoothly and efficiently.
• Provide critical executive leadership administrative support to the CCO.
• Provide additional administrative support to the CMO team as needed.
• Perform office and administrative tasks, including planning, budgeting/accounting, meeting coordination, and handling the day-to-day departmental, interdepartmental, and external communications and correspondence.
• Handle highly sensitive information.
• Manage special requests and other projects as assigned.
• Serve as backup and break support for Frontlines Headquarters (FLHQ) receptionist.

Minimum Qualifications

• Four years of experience in an administrative, office specialist, communications, accounting, or similar role reporting directly to upper management.
• Experience working in the public sector, especially in government, civil, or transportation planning, or some other kind of public service is preferred, but not required.
• Experience providing administrative support to a Chief Executive Officer or Director preferred, but not required.
• Associate degree in any field of study (In lieu of an associate degree, two additional years of experience will be accepted).

• Knowledge of Associated Press Style preferred, but not required.
• Effective time management and organizational skills.
• Excellent customer service skills.
• Excellent interpersonal and written/oral skills, including grammatical proofreading and consistency and quality review of written documents.
• Intermediate proficiency in Microsoft Office products, including OneDrive, Excel, Word, PowerPoint, and Outlook, preferred.
• Intermediate proficiency in accounting software Laserfiche and Magiq, preferred, but not required.
• Comfortable in efficient online research and sharing information verbally and in written form.

• Take initiative and work independently to complete assignments and tasks with minimal oversight.
• Work under pressure in a fast-paced environment, exercising sound judgment and discretion.
• Must be detail-oriented and have a high ability to monitor, prioritize, and execute multiple tasks simultaneously and within deadlines.
• Interact efficiently with employees across all levels of the organization; you will work with a diverse group of people and maintain confidentiality.
• Spanish language speaking and/or writing preferred, but not required.
• This job requires regular and predictable attendance.