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Office Administrator (Communications and Marketing Department)


Salt Lake City, UT, United States


Apr 4, 2024



Job ID


Job Description


Hop on board with the Utah Transit Authority as our Office Administrator (Communications and Marketing), where you'll be at the heart of our organization's communications and marketing team. As the right-hand person to our Chief Communications Officer, and as administrative support to the greater marketing team, you'll play a pivotal role in keeping our Communications and Marketing Office running seamlessly.

This role offers a dynamic environment, exciting challenges, and the opportunity to make a lasting impact on our UTAs success and the success of public transit on the Wasatch Front. Join us and be ready for an exciting journey!

As the Communications and Marketing Office Administrator you will:
  • Support the Chief Communications Officer (CCO) as well as the rest of the Communications and Marketing Team.
  • Take a central role in keeping the Communications and Marketing Office (CMO) running smoothly and efficiently.
  • Provide critical executive leadership administrative support to the CCO.
  • Provide additional administrative support to the CMO team as needed.
  • Perform office and administrative tasks, including planning, budgeting/accounting, meeting coordination, and handling the day-to-day departmental, interdepartmental, and external communications and correspondence.
  • Handle highly sensitive information.
  • Manage special requests and other projects as assigned.
  • Serve as backup and break support for Frontlines Headquarters (FLHQ) receptionist.
***This job is not eligible for telework. Requires regular and predictable attendance during set daytime hours Monday through Friday at the Salt Lake City UTA FrontLines Headquarters. May require infrequent holiday, weekend, or tasks and event support outside of regular work hours. ***

Minimum Qualifications

  • Four years of experience in an administrative, office specialist, communications, accounting, or similar role reporting directly to upper management.
  • Experience working in the public sector, especially in government, civil, or transportation planning, or some other kind of public service is preferred, but not required.
  • Experience providing administrative support to a Chief Executive Officer or Director preferred, but not required.
  • Associate degree in any field of study (In lieu of an associate degree, two additional years of experience will be accepted).
  • Knowledge of Associated Press Style preferred, but not required.
  • Effective time management and organizational skills.
  • Excellent customer service skills.
  • Excellent interpersonal and written/oral skills, including grammatical proofreading and consistency and quality review of written documents.
  • Intermediate proficiency in Microsoft Office products, including OneDrive, Excel, Word, PowerPoint, and Outlook, preferred.
  • Intermediate proficiency in accounting software Laserfiche and Magiq, preferred, but not required.
  • Comfortable in efficient online research and sharing information verbally and in written form.
  • Take initiative and work independently to complete assignments and tasks with minimal oversight.
  • Work under pressure in a fast-paced environment, exercising sound judgment and discretion.
  • Must be detail-oriented and have a high ability to monitor, prioritize, and execute multiple tasks simultaneously and within deadlines.
  • Interact efficiently with employees across all levels of the organization; you will work with a diverse group of people and maintain confidentiality.
  • Spanish language speaking and/or writing preferred, but not required.
  • This job requires regular and predictable attendance.
An equivalent combination of relevant education and experience.
[UTA reserves the right to determine the equivalencies of education and experience.]

UTAs benefits package for full-time administrative employees includes:

  • Health, dental, vision, life/AD&D, short-term and long-term disability insurance (eligible after 30 days of employment), with Flexible Spending and Dependent Care accounts. Choice between Traditional Co-Pay or High Deductible Health Plans for medical coverage. HSA with company match available to employees enrolled in the HDHP. Benefit plans include coverage for domestic partners (eligibility affidavit required for coverage).
  • Onsite Health and Wellness Clinics for medical care at no cost to employees, spouses, domestic partners, and dependent children.
  • 22 days of accrued paid time off (13 vacation days and 9 sick days), which increases with tenure at UTA.
  • 10 paid holidays and two paid (2) floating holidays per year.
  • Retirement options - Pension Plan with 5-year vesting schedule and 457 Contribution Plan, available for immediate contributions and company matching.
  • Generous tuition reimbursement for higher education, available for any higher education degree (bachelor, master, or PHD). Course of study must be approved prior to enrollment.
  • Training, development, and career advancement opportunities.
  • Paid parental leave for birth, adoption, and child placement (after 12 months of employment).
  • Free transit passes for employees, their spouses, and their dependent children.
  • Employee assistance program includes counseling, legal services, financial planning, etc.
  • UTA Well a comprehensive wellness program designed to support employees and dependents in their health and wellness goals.
  • Free on-site fitness facilities and discounted membership to VASA Fitness.
For more information on UTAs Total Rewards benefits package, please visit:
Pay Rate: $26.923 or more depending on experience.
If interested, please apply before: April 5h, 2024 @ 5:59 PM MST.
* Utah Transit Authority is an Equal Opportunity Employer of all persons regardless of race, color, religion, sex, national origin, age, disability, covered veterans, sexual orientation, and gender identity. Women, minorities, and people with disabilities are encouraged to apply. Applicants needing an accommodation under the Americans with Disabilities Act for any part of the application process should contact UTA Human Resources at 801-287-2324. A minimum of two workdays notice prior to the need for the accommodation is required.
*Utah Transit Authority is a drug-free workplace, subject to federal drug and alcohol testing regulations under 49 CFR Part 40, 655, and 219. All offers for employment are contingent upon a successful pre-employment drug test. If a pre-employment test returns a non-negative result, an application for employment may be rejected. All employees are subject to reasonable suspicion and post-accident testing for drug and alcohol use. All safety sensitive employees are subject to random testing for drug and alcohol use.
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UTA is proudly an Equal Opportunity Employer. Everyone is welcome and included here.

We believe a diverse and inclusive team leads to greater creativity, opportunity and problem solving. We all benefit from having different perspectives for our team, about our communities, and how we can operate better.